The Childcare Choice scheme has been designed to minimise administration for the busy employer.

Ordering vouchers
Orders must tally with your organisation’s pay periods - weekly, fortnightly, four weekly or by calendar month.

• Employers select the employees that they wish to include on the order and the order delivery date (the date employees are to receive the vouchers), and press ‘submit’.
• Orders must be sent to Sodexho Pass a minimum of five working days before payday.
• Orders must be placed for each pay period – if Sodexho Pass does not receive an order, vouchers will not be credited to parents.
  

Paying for an order

• Invoices are emailed within 24 hours of order receipt.
• Payment terms are confirmed when employers receive their account number
  - payment for the face value of the vouchers is required before the required e-voucher credit date and payment for the management fee plus VAT must be received within 14 days of the invoice date.
• Payment can be made by Direct Debit or BACS transfer. Weekly and fortnightly orders must be paid by Direct Debit to tie in with payment schedules of vouchers.
  

Informing the local tax office
It is highly recommended that employers inform their local tax office of the salary sacrifice scheme they have in place. The template letter can be downloaded, personalised and printed on company headed paper. HM Revenue & Customs cannot give pre-approval on schemes, so employers should send the letter 6-8 weeks after their first order has been placed.

To download the template letter, click here.